Colleague tips and tricks
Deletions and acceptable values
Some fields cannot be edited until you delete the current contents. In those cases you need to use Ctrl-Alt-D to remove the field data.
Some fields only accept certain values. With fields that have a box of ellipsis “…” you can enter three dots and get a list of acceptable values.
When the ellipsis is entered in the above example you get the following list:
You can export the list to Excel by clicking on the green “x” icon at the bottom of the dialog box. This trick works on all fields with the ellipsis box decoration.
Searches
In the colleague search bar, you probably have used student id, and maybe SSN, but did you know you can search on date of birth, zip, email address and even combinations of those?
Also there is a loose spelling lookup too. It may be useful.
Type in:
/lncoln
And you’ll see “Lincoln” and related names.
Type in the following:
/lncoln ;first.name = 'Abe'
And you will see “Lincoln” loosely related names that have a first name of “Abe”
Type in the below and you will find a person with a birth date of ‘02/12/1809’ who has an address in the ‘62701’ zip code region.
;birth.date = ‘02/12/1809’ ;zip = ‘62701’
Partial names can be looked up in this fashion:
linc, a
And if you know the person’s email address, you can look up the person in this way:
;person.email.addresses = 'alinc1861@llcc.edu'
Be forewarned: The “=” must have a space before and after it in the above examples.
;zip=’62701’ ç will not work
;zip = ‘62701’ ç will work and will show all person with addresses in the 62701 zip code region.